260 SAMPLE SALE specializes in running one-day to one-week sales for highly reputable apparel, accessory, and jewelry designers. Our two showrooms are located on Fifth Avenue near the Garment District. The best fashion houses continue to turn to our company for their sample sales. Our client list includes such premium designers as DVF, La Perla, Zadig et Volatire, Gant, Botkier, Hugo Boss, Rebecca Minkoff, J Crew, and DKNY.
General Purpose: Provide administrative, secretarial and clerical support to others in the office. Help maintain an efficient and organized office environment.
Position Tasks and Responsibilities: • Assure discreet handling of all business • Answer telephones take messages and redirect calls as needed; handle all phone inquiries within capacity • Arrange callbacks to protect manager’s time; provide back-up materials for callbacks if necessary • Meet and greet clients and visitors; screen visitors to control interruptions • Arrange amenities as needed (coffee, tea, water, etc.) • Receive, sort and distribute incoming mail; arrange essential mail in priority action order for manager and others • Monitor incoming emails and respond or forward as required, on own initiative or as directed • Compose correspondence, documents and/or reports for review and use • Perform general office duties to include but not limited to: photocopying, faxing, mailing, and filing • Keep office area clean and tidy daily • Update and maintain databases such as mailing lists, contact lists and client information • Maintain hard copy and electronic filing system: improve/tighten storage and retrieval systems • Perform work related errands as requested such as going to the post office and bank • Monitor, maintain and order office supplies; ensure office equipment is properly maintained and serviced • Support staff in assigned projects • Take initiative: Seek knowledge and/or training on projects and/or areas you are unfamiliar with
Requirements: • Previous office experience • Excellent verbal, written, listening and interpersonal skills • Proficient in MS Word, Excel, PowerPoint, Publisher and Outlook • Internet skills including use of emails and research • Articulate, outgoing, professional in demeanor and appearance • Ability to multi-task in a fast-paced environment • Must possess and exude a positive, team-oriented attitude • Knowledge of fashion industry a HUGE plus • Organization, work management and prioritizing skills • Problem solving ability, attention to detail, accuracy, flexibility, reliability • Self-starter with a willingness and enthusiasm for taking on additional responsibility • Independent thinking and problem solving capabilities
Please submit your cover letter and resume via email to firstname.lastname@example.org. In your subject field please enter “260 Sample Sale Applicant – R/OA”