The Fragrance Foundation Is Hiring A Coordinator In NYC

The Fragrance Foundation is an industry organization dedicated to serving its member companies as a resource for industry expertise, innovation and education. We are looking for a Coordinator to join our close-knit team.
Avatar:
Author:
Publish date:
Social count:
19
The Fragrance Foundation is an industry organization dedicated to serving its member companies as a resource for industry expertise, innovation and education. We are looking for a Coordinator to join our close-knit team.
12524_445167608908407_913242304_n.jpg

The Fragrance Foundation is an industry organization dedicated to serving its member companies as a resource for industry expertise, innovation and education. Passionately devoted to increasing the awareness and appreciation of fragrance in all its forms. We are looking for a Coordinator to join our close-knit team.

Key Responsibilities:

Office

  • Answer phones and route calls
  • Maintain office supply inventory by determining inventory levels; anticipating needed supplies; placing orders for supplies and verifying receipt of supplies
  • Ensure operation of office equipment and troubleshoot malfunctions; call for repairs
  • Assist with updating and maintaining websites and social media
  • Handle customer inquiries
  • Research and fact-checking for membership and industry related news
  • Manage President’s calendar by planning and scheduling meetings, conferences, conference calls, and travel (as needed)
  • Keep track of receipts and manage Foundation expenses with Bookkeeper
  • Transcribe, format, input, edit, retrieve, copy and transmit text, data and graphics
  • Maintain filing systems

Events

Event Planning and Production

  • Aggressively gather information on each project to achieve quality event productions
  • Conduct research, make site visits, and find resources to help staff make decisions about event possibilities
  • Assist with managing on-site production and clean up for events as necessary
  • Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
  • Close out all events as required

Event Administration:

  • Assist with preparing budgets and provide periodic progress reports to staff directors for each event project
  • Keep track of event finances including check requests, invoicing, and reporting
  • Coordinate appointments and visits to see our space, and scheduling of events on the calendar
  • Prepare and modify event contracts as requested
  • Create and manage registration processes and receipts
  • Collaborate with team members on branding, logistics and other details
  • Arrange the list of invitees and track RSVPs
  • Check-in greeting and directing guests on-site

Qualifications:

  • Excellent communication skills, including writing, proof reading skills, and speaking
  • Ability to manage multiple projects and work assignments from a variety of staff
  • Excellent interpersonal skills both in person and by phone, with high professionalism
  • Ability to accomplish projects with little supervision
  • Fantastic customer service ethic and high expectations for quality
  • Bachelor’s degree preferred; significant work experience can substitute for the degree
  • At least 1 year experience with office administrative management
  • At least 1 year experience coordinating special events
  • Proficient on iMac, iPad, and iPhone using the latest versions of Microsoft Word, Excel, PowerPoint, Access, and mail merges; email and web searches

To Apply: Send resume and cover letter to info@fragrance.org

Deadline: Friday, November 20, 2015