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Liberty London Is Hiring An Administrative Assistant In NYC

Purpose of the Job: Support the North American Team, through order entry, maintenance and shipping logistical support.
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Title: Customer Service/Administrative Assistant

Reports to: Vice President of Sales

Purpose of the Job: Support the North American Team, through order entry, maintenance and shipping logistical support.

Key Responsibilities:

· Liaise with the West Coast Agent:

* Address and handle concerns regarding orders, daily order maintenance logs, IT issues (e-sales & handshake), special order requests, and inventory checks

* Manage open orders, by pushing for payments, and ensure they are shipped within allocated windows.

* Order allocations; manage shipping, so that monthly goals are met.

· Oversee all orders for North America:

* Order entry- Allocating and pre-allocating, while keeping track of PO dates, chasing Supply for any breaks in the chain, and managing shortages

* Billing- helping team to chase accounts whose payments are pending

* Shipping- re-scheduling orders, amending documents (delivery addresses on invoices, missing M.I.D. codes on invoices), Norbert (shipping) quotes

· Liaise with all departments in London:

Production, warehouse, finance, Logistics, Marketing, Customer Service, IT

* The Warehouse: Inspection, rejections, priorities coordinating with the warehouse for inspection and shipping, follow-up on missing tracking or orders taking too long to ship.

* Production: Bespoke Requests – new codes, tracking details for strike-offs, lead times requests, requesting updates on late PO’s –

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* Finance: Setting up new customer accounts (coordinating with Finance to get accounts activated), releasing orders for picking after finance releases financial hold, Credit notes – raise in the system and go through process of getting them issued, price adjustments and discounts upon approval

* Logistics: Organizing DHL pick-ups for returns, any shipping issues (customs clearance, M.I.D. codes)

* IT: Try to resolve with IT issue any team member might be having

* Customer Service: Complete daily/ weekly mandatory reports (Hit List, Agents open orders Reports, CO VS PO)

· Office maintenance: 

* Ordering supplies, responsible for internship program, monthly office expense reports, renewal of magazine subscriptions, work with accountant, updating Outlook Calendar, ensuring the showroom is presentable at all times

· Reporting:

* Send daily and weekly reports to team members (Stock Lists, Fob & Invoiced individual, NAM as a whole, Sales YTD by account executive)

*  Expert in Lawson – go to person for any Lawson inquirers

· Coordinating for trade shows

Requirements of the Role:

· Bachelor’s Degree

· Strong work ethic, able to work longer hours if needed

· Open to travel within and outside of the US

· Knowledge of Excel, PP and Word

· Ability to work with, and manage several different things at one time

To apply, please send your resume to