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Krupp Group Is Hiring An Account Assistant, Jewelry In NYC
Company: Krupp Group
Title: Account Assistant, Jewelry
Position Reports To: Jewelry Account Executive and Jewelry Director
Basic Function: Organizing packages of inventory and executing the steps that go into scheduling package pick-ups and returns in order to support sample requests efficiently while also properly adhering to company protocol; managing inventory, maintaining accurate inventory records, processing jewelry shipments, facilitating credit checks when a placement is secured, monitoring and documenting press in a timely manner. The Account Assistant will need to provide a solid foundation to support the needs of the team as dictated by our clients’ scope of services.
Essential duties:
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- Manage the logistics in executing sample requests
o Retrieving all letters of responsibility/ insurance for each sample request
o Compiling all loan sheets with pertinent information
o Packaging all jewelry appropriately in time for pick-ups - Traffic inventory on a regular basis
o Checking-in sample returns in a timely fashion
o Communicating with editorial assistants at various publications on sample returns
o Informing Account Executive on any overdue returns - Facilitate credit checks
o Obtaining and/or confirming correct information from each client as needed
o Entering the credit check details in a press report in order to track upcoming placements
o Informing clients of any updates on credits as changes occur - Upkeep inventory records on a daily basis and organize periodical inventory updates with clients when feedback is relevant
- Execute and oversee shipments
o Packing shipments in a way that protects the item shipped while also complying with insurance protocol
o Organizing shipments on behalf of our clients in order to accommodate and maximize fruitful media opportunities
o Planning shipments with clients when swapping out inventory as needed
o Tracking all packages that are coming into office or are sent out of office - Record and track press
o Monitoring due press at the beginning of each month
o Clipping and scanning each placement to send to the client in a timely manner
o Informing each client of any credit cuts or changes in scheduled content as needed - Organize the distribution of seasonal look book mailings and/or gifting product
o Facilitating mailings and product gifting as needed
o Ordering envelopes, print out labels, and postage in preparation for any significant mailers as planned - Create weekly trend blasts and media alerts when relevant
- Assist in compiling client reports and activity updates
- Oversee and delegate responsibility to jewelry interns
Qualifications:
- At least 1 year of experience in fashion public relations (internships or full-time work experience)
- Bachelor’s degree
- Excellent writing skills
- Exceptional interpersonal skills as well as a positive attitude and team oriented
- Diligent attention to detail and notable organizational skills
- Ability to multitask and prioritize the management of several clients and their administrative needs
- Forward thinking mentality and ability to proactively problem solve
- Proficient in MS Word, Excel and Outlook and familiarity with Fashion GPS is preferred
To Apply: Send resume and cover letter (in pdf format) stating why you are interested in the position to jobs@kruppgroup.com. Please put “Account Assistant Position” in the subject line of the email. No phone calls please!
Krupp Group is committed to Equal Opportunity Employment
