Krupp Group Is Hiring An Account Assistant, Jewelry In NYC

Company: Krupp Group
Title: Account Assistant, Jewelry
Position Reports To: Jewelry Account Executive and Jewelry Director 

Basic Function: Organizing packages of inventory and executing the steps that go into scheduling package pick-ups and returns in order to support sample requests efficiently while also properly adhering to company protocol; managing inventory, maintaining accurate inventory records, processing jewelry shipments, facilitating credit checks when a placement is secured, monitoring and documenting press in a timely manner. The Account Assistant will need to provide a solid foundation to support the needs of the team as dictated by our clients’ scope of services.    

  Essential duties:   

• Manage the logistics in executing sample requests 
     o Retrieving all letters of responsibility/ insurance for each sample request 
     o Compiling all loan sheets with pertinent information 
     o Packaging all jewelry appropriately in time for pick-ups 
• Traffic inventory on a regular basis 
     o Checking-in sample returns in a timely fashion 
     o Communicating with editorial assistants at various publications on sample returns  
     o Informing Account Executive on any overdue returns 
• Facilitate credit checks 
     o Obtaining and/or confirming correct information from each client as needed 
     o Entering the credit check details in a press report in order to track upcoming placements 
     o Informing clients of any updates on credits as changes occur  
• Upkeep inventory records on a daily basis and organize periodical inventory updates with clients when feedback is relevant  
• Execute and oversee shipments  
     o Packing shipments in a way that protects the item shipped while also complying with insurance protocol  
     o Organizing shipments on behalf of our clients in order to accommodate and maximize fruitful media opportunities 
     o Planning shipments with clients when swapping out inventory as needed 
     o Tracking all packages that are coming into office or are sent out of office 
• Record and track press 
     o Monitoring due press at the beginning of each month 
     o Clipping and scanning each placement to send to the client in a timely manner 
     o Informing each client of any credit cuts or changes in scheduled content as needed 
• Organize the distribution of seasonal look book mailings and/or gifting product  
     o Facilitating mailings and product gifting as needed  
     o Ordering envelopes, print out labels, and postage in preparation for any significant mailers as planned 
• Create weekly trend blasts and media alerts when relevant   
• Assist in compiling client reports and activity updates 
• Oversee and delegate responsibility to jewelry interns 

Qualifications: 

• At least 1 year of experience in fashion public relations (internships or full-time work experience) 
• Bachelor’s degree 
• Excellent writing skills 
• Exceptional interpersonal skills as well as a positive attitude and team oriented  
• Diligent attention to detail and notable organizational skills 
• Ability to multitask and prioritize the management of several clients and their administrative needs 
• Forward thinking mentality and ability to proactively problem solve 
• Proficient in MS Word, Excel and Outlook and familiarity with Fashion GPS is preferred 

To Apply: Send resume and cover letter (in pdf format) stating why you are interested in the position to jobs@kruppgroup.com. Please put “Account Assistant Position” in the subject line of the email. No phone calls please! 

Krupp Group is committed to Equal Opportunity Employment