Company: Krupp Group
Title: Executive Assistant
Position Reports To: President, Finance Director & HR Director
Basic Function: To assist the President, Finance Director & HR Director in office maintenance
Essential duties:
- Answer and direct phone calls
- Set-up and clean-up for all meetings in conference room/showrooms
- Update master media list and business contacts in database
- Order and organize office supplies and keep supply inventory
- Manage petty cash and petty cash expense reporting
- Order gifts and flowers for editors and clients
- Tidy up kitchen, organize cabinets and make sure fridge is stocked with beverages
- Update various Krupp Group documents and maintain server organization
- Work with the Krupp team to maintain Krupp calendar of events
- Prepare company packet for new business meetings
- Assist President with various daily tasks, including travel, expense reporting, reservations and other miscellaneous personal duties
- Handle and schedule appointments for President’s calendar including conference calls, meetings, meals, and events with internal and external teams
- Help President and internal teams for fashion week, client events, press previews and other projects
- Order coffee & meals for President as needed
- Compile, create and send out monthly company highlight decks
- Work with HR Director in team related activities such as team building, team outings, birthdays and holiday parties
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Qualifications:
- Genuine interest in fashion and public relations
- Exceptional communication and writing skills preferred
- Well versed in the following software applications: Word, Excel, PowerPoint, and Outlook
- Ability to quickly adapt, prioritize and work on multiple projects in condensed timeframes
- Organized and able to work with minimal direction and high level of discretion
To Apply: Send resume and cover letter (in pdf format) stating why you are interested in the position to jobs@kruppgroup.com. Please put “Executive Assistant Position” in the subject line of the email. No phone calls please!
