Dover Street Market New York is hiring a Special Projects and Operations Assistant in New York, NY - Fashionista

Dover Street Market New York is hiring a Special Projects and Operations Assistant in New York, NY

An experienced Special Projects and Operations Assistant is required for Dover Street Market New York to help oversee all operations, maintenance and store installations.
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Position: Special Projects and Operations Assistant

Reporting to: Special Projects and Operations Manager/GM

Date: 14 December 2017

Salary: Negotiable based on experience

Overview:

An experienced Special Projects and Operations Assistant is required for Dover Street Market New York to help oversee all operations, maintenance and store installations.

Attitude:

  • A highly motivated individual with a strong sense of ownership and responsibility and the ability to converse with all levels both internally and externally.
  • Must be energetic and self-motivated. Willing to do whatever is required to get the job done.
  • Decisive, structured and organized, with a keen eye for detail.
  • Excellent at working and delivering against deadlines and the ability to work under pressure.
  • Performs as a team-player.

Key Objectives:

  • Ensure all maintenance, repairs and cleaning is done in accordance with Dover Street Market New York Standards.
  • Research, create budgets, schedule and coordinate all special projects and installations.
  • Work closely with LP Manager to ensure that security needs are met at all times for installations, product launches, and maintenance.

Skills:

  • Advanced MS Word, Excel, Photoshop, and PowerPoint skills required.
  • Ability to read and understand architectural construction documents and specifications.
  • Must possess excellent project management skills.
  • Effective communication and negotiation skills.
  • Able to work independently and as part of a team.

Key Responsibilities

Special Projects:

  • Research special projects and source items for installations (fixtures, props, furniture, etc).
  • Create, maintain and update event plans, critical path documents and budgets.
  • Assist with installation management as needed.
  • Coordinate and schedule in store installations.
  • Oversee event production in conjunction with Press team.
  • Coordinate and schedule shipments with Inventory Control Manager to import and export fixtures as needed.
  • Create, update, and maintain decks for internal and external use.

Operations:

  • Assist with planning and preparation of regular maintenance visits from contractors and technicians.
  • Maintain and update PM and regular maintenance schedule in accordance with state laws and OSHA.
  • Oversee cleaning team to ensure all locations are kept to company standards.
  • Oversee pest control company to ensure all locations are protected.
  • Create punch lists for cleaners, painters, handymen and all other vendors.
  • Work closely with Loss Prevention to ensure security needs are met and to arrange for coverage on an as needed basis.
  • Manage and update long term storage fixture inventory.
  • Prepare budgets and present to GM for approval.
  • Update and maintain Employee Handbook and Policy and Procedures as needed.
  • Order supplies for all stores and office.

Key Deliverables:

  • Well planned and timely execution of all special projects and events.
  • Ensure store and office locations are kept to company standards.
  • Monitor loss prevention and security to ensure adequate coverage at all times.

Education and Experience

  • Bachelor’s Degree required.
  • 3-5 years of relevant project management and operations experience.

To Apply: Please send your resume to rachelnieman@dsm-ny.com