Title: Office Assistant, LA
Position Reports To: Manager, LA & Account Executive, LA
Basic Function: To assist the LA team in office maintenance as well as the bi-coastal VIP team in coordinating and facilitating celebrity requests and initiatives for select clients.

Essential duties:

VIP Coordination

• Facilitate celebrity requests and returns
  o Greet stylist and help them pull
     - All requests should be pre-approved so you know what brands to offer
  o Write-up sample requests and check-in sample returns
  o Maintain track record and inform bosses of any over-due loans
• Manage all inventory and shipping needs
• Manage all returns and the loan form book nightly
• Handle LA logistics for showroom
  o Update and maintain lists for celebrity reference
  o Update gossip list for all KG celebrity blasts
  o Update stylist and celebrity lists
  o Update GPS and media blast lists
• Support the VIP team and oversee interns in coordinating weekly celebrity giftings
• Maintain and share the calendar of all press appearances, upcoming movies, festivals and red carpet events in weekly staff meetings
• Strengthen relationships with stylists and other celebrity influencers

General Office Coordination

• Answer telephone
• Get mail, organize any bills to send to Finance
• Manage LA interns
• Tag and re-tag all Fashion GPS stickers
• Coordinate all shipments and messengers
• Oversee showroom appearance daily including changing out hangers, organizing racks, re-stock denim wall, straighten shoes and clutches, etc. with assistance from interns and LA team
• Make sure meetings and appointments at LA Office are properly greeted and clean up afterwards
• Tidy up kitchen/cabinets and make sure fridge is stocked with beverages and snacks for guests (mango, almonds, dark chocolate)
• Order office supplies and check daily/weekly to make sure we have hangers, paper, toner, toilet paper, etc.
• Assist with various daily tasks, including travel, expense reporting, calendar, reservations and other miscellaneous personal duties
• Update stylist and business contacts in database
• Update master media list
• Coordinate a birthday treat for each employee (as we grow it will become monthly) and circulate a card for everyone to sign
• Coordinate award season treats or company outings
• Order coffee & meals as needed

Qualifications

• At least 1 year of experience, or internships, in public relations in the fashion industry, specifically in VIP dressing
• Bachelor’s Degree preferred
• Excellent writing and communication skills
• Ability to manage several clients and their needs
• Proficient in MS Word, Excel and Outlook
• Familiarity with Fashion GPS, Celebrity Intelligence and IDS is preferred   

Resumes and cover letters in PDF be emailed to jobs@krupproup.com.