Paul Wilmot Communications Is Hiring An Executive Assistant In New York, NY
Paul Wilmot Communications is looking for an Executive Assistant to provide administrative support to the agency’s Directors. The detailed-oriented, impeccably organized candidate in this role will be responsible for maintaining Executive’s calendars, scheduling meetings and coordinating travel, and tending to other administrative needs that arise daily.
Responsibilities include:
- Ensure an organized day-to-day schedule and workflow for the Executive Team.
- Manage Executive’s calendars, scheduling all meetings and personal engagements as requested, and overseeing them through completion
- Prepare briefing materials for each meeting, including completing necessary research, company background and bios of meeting attendees
- Handle all travel arrangements
- Manage expenses– submitting expense reports, tracking reimbursements, etc.
- Greet all guests for appointments, escorting them to appropriate meeting areas, and taking coats, as well as managing set-up with drinks/food prior
- Maintain relationships with the Agency’s most important supporters, friends, and guests, communicating with them over email and in person
- Assist with new business proposals and presentations, helping to create pitch decks and research brands
- Complete any additional administrative tasks required of the Executives
- Stay up-to-date on company happenings and priorities, keeping your finger on the pulse of the organization's needs
- Cover phones/messengers/reception when Assistant Office Manager is at lunch/using the restroom/off and Office Manager is not available
- Coordinate agency wide Press Previews, working along-side account teams to ensure successful attendance and brand exposure
Job Requirements:
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- Backed by at least 2 years of experience in an administrative role
- Incredibly detail-oriented and organized
- Works well under pressure
- Proactive. Proactive. Proactive.
- A go-getter with a no-task-is-too-big-or-too-small mentality
- A highly skilled communicator (over email, in person, etc.)
- Optimistic and high-energy
- Ability to juggle multiple tasks simultaneously and prioritize accordingly
To apply please send a resume and cover letter to pwc@paulwilmot.com, subject line Executive Assistant.