Title: Account Assistant
Position Reports To: Account Executive / Senior Account Executive

Essential day-to-day duties:

Sample Inventory

• Check in new collection inventory at the start of every season utilizing Fashion GPS
• Manage inventory throughout each season, updating the master with acquired/gifted pieces and keeping track of samples coming in and going out
• Check inventory out at the end of every season and execute returns to clients

Coordinating and trafficking sample requests

• Duties including fulfilling sample requests, adhering to strict sample return deadlines, organizing shipping, and keeping track of shoot details/deadlines so samples arrive and are returned in time
• Log in sample requests, check in sample returns, and properly store editorial and sample information in Fashion GPS
• Keep a track record of outstanding samples per client, per season

Credit checks

• Request credit info from client when item is confirmed to be shot and keep the team copied so all are informed of upcoming press activity
• Cross reference given credit information with clients’ seasonal line sheets to be sure info is correct before submitting to outlet
• Enter upcoming placements in our monthly reports

Press

• Constantly monitor due press on a daily basis
     - Set up Google alerts, search Meltwater as well as Google search with key terms
     - Review new monthly print subscriptions
     - Purchase relevant print issues that press has been secured in if we do not already have a subscription or the publication cannot send you a PDF
• Request advanced print copies from editorial assistants as necessary
• Clip, scan and properly save any secured press in a timely manner

Seasonal Press Previews

• Build out media invite list
• Liaise with all departments to coordinate execution of preparation of agency press previews
• Manage scheduling, follow-up, and confirmation of all appointments
• Greet editors, journalists, stylists and walk them thru each collection and maintain notes with feedback and comments

Fashion Week / Client Events

• Assist seniors in all pre and post fashion week show and / or client event preparations
• Manage all client guest, sales, personals, and additions lists with Fashion GPS 
• Manage RSVPs for events, fashion shows, or presentations with Fashion GPS
• Support front of house check-in
• Monitor, clip, and keep track of post show / event press

Reporting

• Compile monthly client reports outlining all account activity, sample / image requests, credit requests, secured coverage, and upcoming coverage and have it reviewed by senior team who will then finish the final draft

Internship Program

• Manage all fashion interns, educating and mentoring them on your role and responsibilities as well as delegating projects and support activity
• Organize intern welcome breakfasts and goodbyes

Qualifications:

• At least 1-2 years of experience in fashion public relations, marketing, or communications 
• Bachelor’s degree
• Excellent writing skills
• Exceptional interpersonal skills
• Outstanding organizational skills
• Superior adaptability
• Positive attitude
• Proficient in MS Word, Excel, Outlook, Powerpoint and familiarity with Fashion GPS Contacts & Events is preferred

Please send your resume and cover letter in PDF to jobs@kruppgroup.com.