HATCH Is Hiring An Executive Assistant and Office Adminitrator In New York, NY

Born out of a desire for something chic and elevated, Ariane created HATCH to fill a void in the maternity clothing market. With this in mind, she created an original line of chic and timeless clothing meant to be worn for every stage.
Author:
Publish date:
Updated on
hatch collection logo

POSITION TITLE: Executive Assistant + Office Administrator

OVERVIEW: HATCH is seeking an Executive Assistant and Office Administrator to be a critical partner to our CEO. This highly organized, resourceful person will ensure that nothing falls through the cracks and act as an integral part of ensuring that the CEO’s office operations run smoothly and successful in supporting other business activities.

MANAGER: CEO

RESPONSIBILITIES:

Executive Assistant to CEO

  • Managing calendars and coordinating with Heads of State to ensure no conflicts
  • Multi-task and balance competing schedules and priorities, efficiently handling (and anticipating whenever possible) last minute changes
  • Act as go-to resource for the Founder, available throughout the work day and off-hours as needed
  • Coordinating international and domestic travel logistics including flight itineraries, hotel rates, and reservations, and car services in accordance with travel preferences
  • Maintaining and updating templates for agendas, meeting notes, and internal memos
  • Manage gifting for various external and internal individuals, as well as personal occasions, ensuring timely delivery
  • Coordinating reservations, meals, and appointments whenever needed
  • Completing day-to-day errands and situational requests
  • Coordinating logistics required for personal events, appearances, or activities
  • Managing business expenses, personal invoices, and taxes

Office Administrator

  • Providing general office support, including receiving and opening mail deliveries, greeting visitors, prepping meeting rooms (including tech set up), and ordering kitchen and office supplies
  • Execute and follow up on delegated tasks, projects and initiatives, including collecting and printing materials, creating presentations, and distributing necessary materials to internal staff
  • Assist in planning of in-house or off-site employee activities

QUALIFICATIONS:

  • Must be currently based in NYC
  • Minimum 2 years professional work experience is required, ideally in a startup environment; prior experience as an Executive or Personal Assistant is preferred
  • Detail oriented and organized
  • Highly motivated and hardworking
  • Effective multi-tasker with the ability to operate in an incredibly fast-paced environment
  • Flexible, agile, and ability to deal with ambiguity
  • Excellent verbal and written communication skills; comfortable communicating proactively and directly
  • The ability to maintain total discretion on all matters, confidential or otherwise, business or personal

To Apply: Please sent your resume to partnerships@hatchcollection.com.