Title: Account Assistant, PR and VIP
Position Reports To: JR Account Executive, PR and Account Executive, VIP NYC
Basic Function: Assist PR and VIP teams in the day-to-day executing, coordinating, and facilitating editorial and celebrity requests for designated accounts with a focus on jewelry.

Essential PR duties, focusing on jewelry:

• Manage the logistics in executing editorial sample requests
     - Retrieving all letters of responsibility/ insurance for each sample request
     - Compiling all loan sheets with pertinent information
     - Packaging all jewelry appropriately in time for pick-ups
     - Traffic inventory on a regular basis
           * Checking-in sample returns in a timely fashion
           * Communicating with editorial assistants at various publications on sample returns

          * Informing Account Executive on any overdue returns
• Facilitate credit checks
     - Obtaining and/or confirming correct information from each client as needed
     - Entering the credit check details in a press report in order to track upcoming placements
     - Informing clients of any updates on credits as changes occur
• Record and track press
   - Monitoring due press at the beginning of each month
   - Clipping and scanning each placement to send to the client in a timely manner
   - Informing each client of any credit cuts or changes in scheduled content as needed
  
• Organize the distribution of seasonal look book mailings and/or gifting product
• Create weekly trend blasts and media alerts when relevant 

Essential VIP Duties:

• Facilitate celebrity requests and returns
     - All requests should be pre-approved based on approved VIP lists or asking clients
      - Write-up sample requests and check-in sample returns
     - Maintain track record and call-back outstanding samples twice a week and inform supervisor of any over-due loans or issues
• Coordinate weekly celebrity gifting initiatives
• Search for celebrity images on a continuous and frequent basis
• Help send out VIP media alerts and track press placement following release distribution
• Check weekly magazines for any VIP placements, share with the VIP team celebrity engagements, births, and pregnancies
• Send out media blasts to secure VIP pick-up
     - Reactively credit VIP online editorial placements
     -  Clip secured placements and send to appropriate client contacts each day
• Update and maintain lists for celebrity reference
     - Update stylist & media list, and Fashion GPS

Overarching Duties:

• Upkeep inventory records on a daily basis and organize periodic inventory updates with clients when feedback is relevant  
• Execute and oversee shipments 
     - Packing shipments in a way that protects the item shipped while also complying with insurance protocol 
     - Organizing shipments on behalf of our clients in order to accommodate and maximize fruitful media and VIP opportunities
     - Planning shipments with clients when swapping out inventory as needed
     - Tracking all packages that are coming into office or are sent out of office 
• Coordinate proper thank yous to editors, stylists, publicists, and others 
• Assist in compiling client reports and activity updates 
• Oversee and delegate responsibility to jewelry interns 

Qualifications:

• At least 1 year of experience in fashion public relations (internships or full-time work experience)
• Bachelor’s degree
• Excellent writing skills
• Exceptional interpersonal skills as well as a positive attitude and team oriented
• Diligent attention to detail and notable organizational skills
• Ability to multitask and prioritize the management of several clients and their administrative needs
• Forward thinking mentality and ability to proactively problem solve
• Proficient in MS Word, Excel and Outlook and familiarity with Fashion GPS, Cision and Muck Rack

Interested candidates please submit your resumes in PDF to jobs@kruppgroup.com, subject line Account Assistant, PR + VIP.