Krupp Group Is Hiring An Account Assistant, PR & VIP In New York, NY

The Account Assistant will be assisting the PR and VIP teams in the day-to-day executing, coordinating, and facilitating editorial and celebrity requests for designated accounts with a focus on jewelry.
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Title: Account Assistant, PR and VIP
Position Reports To: JR Account Executive, PR and Account Executive, VIP NYC
Basic Function: Assist PR and VIP teams in the day-to-day executing, coordinating, and facilitating editorial and celebrity requests for designated accounts with a focus on jewelry.

Essential PR duties, focusing on jewelry:

  • Manage the logistics in executing editorial sample requests
       - Retrieving all letters of responsibility/ insurance for each sample request
       - Compiling all loan sheets with pertinent information
       - Packaging all jewelry appropriately in time for pick-ups
       - Traffic inventory on a regular basis
             * Checking-in sample returns in a timely fashion
             * Communicating with editorial assistants at various publications on sample returns

            * Informing Account Executive on any overdue returns
  • Facilitate credit checks
       - Obtaining and/or confirming correct information from each client as needed
       - Entering the credit check details in a press report in order to track upcoming placements
       - Informing clients of any updates on credits as changes occur
  • Record and track press
     - Monitoring due press at the beginning of each month
     - Clipping and scanning each placement to send to the client in a timely manner
     - Informing each client of any credit cuts or changes in scheduled content as needed
  • Organize the distribution of seasonal look book mailings and/or gifting product
  • Create weekly trend blasts and media alerts when relevant 

Essential VIP Duties:

  • Facilitate celebrity requests and returns
       - All requests should be pre-approved based on approved VIP lists or asking clients
        - Write-up sample requests and check-in sample returns
       - Maintain track record and call-back outstanding samples twice a week and inform supervisor of any over-due loans or issues
  • Coordinate weekly celebrity gifting initiatives
  • Search for celebrity images on a continuous and frequent basis
  • Help send out VIP media alerts and track press placement following release distribution
  • Check weekly magazines for any VIP placements, share with the VIP team celebrity engagements, births, and pregnancies
  • Send out media blasts to secure VIP pick-up
       - Reactively credit VIP online editorial placements
       -  Clip secured placements and send to appropriate client contacts each day
  • Update and maintain lists for celebrity reference
       - Update stylist & media list, and Fashion GPS

Overarching Duties:

  • Upkeep inventory records on a daily basis and organize periodic inventory updates with clients when feedback is relevant  
  • Execute and oversee shipments 
       - Packing shipments in a way that protects the item shipped while also complying with insurance protocol 
       - Organizing shipments on behalf of our clients in order to accommodate and maximize fruitful media and VIP opportunities
       - Planning shipments with clients when swapping out inventory as needed
       - Tracking all packages that are coming into office or are sent out of office 
  • Coordinate proper thank yous to editors, stylists, publicists, and others 
  • Assist in compiling client reports and activity updates 
  • Oversee and delegate responsibility to jewelry interns 

Qualifications:

  • At least 1 year of experience in fashion public relations (internships or full-time work experience)
  • Bachelor’s degree
  • Excellent writing skills
  • Exceptional interpersonal skills as well as a positive attitude and team oriented
  • Diligent attention to detail and notable organizational skills
  • Ability to multitask and prioritize the management of several clients and their administrative needs
  • Forward thinking mentality and ability to proactively problem solve
  • Proficient in MS Word, Excel and Outlook and familiarity with Fashion GPS, Cision and Muck Rack

Interested candidates please submit your resumes in PDF to jobs@kruppgroup.com, subject line Account Assistant, PR + VIP.