Marina Moscone Is Hiring An Executive Assistant In New York, NY

This is a great opportunity for an experienced executive assistant with excellent initiative to be a part of a fast-paced team.
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Reports to: Chief Executive Officer/President
Classification: Salary Position—Full Time; Exempt

Marina Moscone was founded in 2016 by Marina and Francesca Moscone. The brand embodies a sense of understated luxury with subtle feminine elements, encompassing a full range of women’s ready-to-wear.

Job Summary: The position will provide support to the company CEO by leading day-to-day activities, maintaining calendars, and managing special projects. This is a great opportunity for an experienced executive assistant with excellent initiative to be a part of a fast-paced team. The role requires impeccable communication skills and the ability to prioritize and complete multiple tasks in a skillful and timely fashion.

Essential Job Functions:

  • Initiate, organize and implement systems and procedures to efficiently manage administrative operations
  • Coordinate activities (meetings, presentations, etc.) across multiple teams
  • Calendar management, budgets, arranging conference calls and meetings, compiling and distributing information to company staff and external contacts
  • Provide administrative support for CEO’s direct reports and team as needed
  • Manage aspects of the office & showroom including (but not limited to) sample trafficking, market appointments and occasional vendor interaction
  • Maintain office and showroom appearance for all meetings
  • Maintain weekly reports and budgets as instructed by the CEO and distribute to relevant team members
  • Perform general administrative duties including mail distribution, filing, answering phone calls, updating internal contact lists and replenishing office supplies
  • Create binders and other files (legal, financial, and other reports) as requested
  • Maintain confidentiality of all corporate, legal, personnel and financial matters and handle confidential materials for CEO with the utmost degree of care and discretion
  • Draft, proof and prepare basic correspondence and transmittal letters
  • Participate in special projects as assigned
  • Compile and interpret data/information from respective departments
  • Respond to all editorial and stylist requests from PR and Sales teams
  • Manage sample inventory and archive, and meticulously record all loans
  • Provide some administrative support for CEO’s direct reports and team as needed

Skills & Qualifications:

  • Detail-oriented and highly organized
  • Strong sense of urgency; strong prioritization & follow-up skills
  • Excellent time-management skills
  • Excellent verbal and written communication skills
  • Must possess exceptional interpersonal skills
  • Must be proactive and resourceful with all tasks
  • Strong knowledge of Excel, Word & PowerPoint is a must
  • Strong knowledge of Adobe Suite is preferred
  • Experience is the designer fashion industry is preferred

In order to be considered, you must submit a resume and cover letter to: info@marinamoscone.com, subject line Executive Assistant.