Calle Del Mar Is Hiring An Executive Assistant to the Creative Director In Los Angeles

Calle Del Mar is looking for a dynamic and committed Executive Assistant to support our Founder and Creative Director based in Los Angeles.
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Calle Del Mar luxury knitwear line based in Los Angeles-- known for their contagious use of color, laid back sets and strong focus on local & thoughtful production. 

Looking for someone who is discreet, thoughtful, eloquent & detail oriented. Candidate must be extremely organized, meticulous and an efficient multitasker. Candidate must have exceptional verbal and written communication skills, be a proactive hands-on problem solver, and a great listener with strong people skills. This job will require a unique flexibility, juggling details & deadlines, continuously adapting and improv organizational systems to ensure the founder's professional efficiency and personal wellbeing are optimized. The role also encompasses office management and the ideal candidate will serve as a reliable foundation for our small but ambitious company, providing a calm and positive influence in creating team harmony.

Responsibilities:

  • Right hand to Creative Director/Founder of Company
  • Take pride in maintaining a beautiful, tidy and well organized studio environment
  • Maintain stock of refreshments, studio supplies & branded items.
  • Manage & track deliveries, pick-ups and couriers & shipments to and from the studio
  • Assist & coordinate press previews & buying appointments in Los Angeles, New York & Paris
  • Coordinate meetings across time zones, responding to changing schedules and priorities
  • Manage company calendar, including boss’s personal work calendar, confirming appointments, calls and travel schedule.
  • Coordinate, pack & create packing lists for press pulls & VIP clients
  • Work with Creative Director to prioritize press pulls & assist in handling correspondence with Press and VIP customers including booking pulls & private shopping appointments
  • Handle and coordinate sample repairs and cleaning
  • Coordinate Photoshoots, Video Shoots, Product Shots.
  • Ship direct to consumer orders, handle light customer service & returns
  • Manage & maintain Inventory
  • Manage shipping and receiving of international and domestic wholesale including generating and reviewing commercial invoices, communicating with freight forwarders, sending order confirmations & shipping confirmations to buyers
  • Coordinate deliveries with factories and suppliers
  • Assist production team in getting factories everything they need
  • Assist Production team in generating POs for yarn and track deliveries to factories
  • Ensure Creative Director’s schedule runs smoothly throughout the day — including take care of logistical and operation details that need to get done to relieve schedule
  • Personal Assistance for Creative Director: gifting, reservations, errands, research, coordinate accommodation arrangements for domestic and international travel
  • Occasional Invoice management & Expense reconciliation.
  • Available for extended hours and weekends when necessary. The role offers flexible working. The candidate will be based partly remotely and between the Calle Del Mar studio & Creative Director’s Home.

Requirements:

  • Must have car & valid drivers license.
  • Candidate must have at least 5+ years of work experience most preferably in an operations, logistical or administrative role in a creative industry.
  • Proficient in Google Suite and Microsoft Office
  • Calm under pressure, willing to be ‘hands on’ to get the job done
  • Highly organized, flexible with excellent attention to detail
  • Ability to define priorities at any given moment, ensure deadlines are met, questions are answered, and requests are addressed proactively and promptly.
  • Positive Attitude and natural ability to implement processes and systems from scratch to improve work efficiency, productivity and optimize work environment
  • Timely and Eloquent correspondence & follow up skills

Desirables:

  • Adobe Indesign or Illustrator
  • Experience in Fashion or Luxury Goods
  • Quick Books Proficient
  • Shopify Experience

Salary: DOE

Email CV and cover letter to careers@calledelmar.us